Pilotworks
Services

Systems, not software.

22 systems across four stages of the customer journey. We don't hand you a login and wish you luck — each one is built, configured, tested, and handed over working.

11 corein every package
11 add-onsmonth to month

Capture & Respond

Never lose an inbound lead again
Included

Instant Lead Response

60-second reply to every form

Every form on your site feeds one system. A text and email fire within 60 seconds, your team gets a push alert, and the lead lands in the right pipeline stage — tagged and scored.

Included

Missed Call Text-Back

Turn missed calls into conversations

The moment a call goes unanswered, an automatic text goes out and opens a two-way conversation your team can pick up any time. The lead never gets a chance to dial your competitor.

Included

AI Chatbot

24/7 across web, FB, IG, WhatsApp

Trained on your services, pricing rules, and service area. Answers questions, captures name and intent, and books appointments — on your website, Facebook, Instagram, and WhatsApp.

$497/mo

AI Voice Agent

An AI that answers your phone

Answers inbound calls in a natural voice around the clock, qualifies the caller against your questions, answers from your knowledge base, and books straight into the calendar.

Included

Forms & Surveys

Smart intake with conditional logic

Multi-step forms and surveys with conditional logic, custom fields, and payment collection built in — each one wired to trigger the right follow-up automatically.

Convert & Book

Move leads to booked revenue
Included

CRM & Pipeline

Every lead tracked by stage

Unlimited contacts with full history — calls, texts, emails, notes. A visual pipeline shows exactly where each deal stands, with conversion rates and deal velocity tracked automatically.

Included

Appointment Booking

Online scheduling + reminders

Round-robin, group, and class calendars synced to Google and Outlook. Automatic SMS and email reminders, no-show recovery, and payment collection at booking.

Included

Nurture Campaigns

Automated drips that stay in front

Multi-step email and SMS sequences for leads who don't convert immediately. They keep working for weeks while your team focuses on the ones who are ready now.

$397/mo

Funnels & Landing Pages

Campaign pages that convert

Multi-step funnels with order bumps, one-click upsells, countdown timers, and A/B testing. Built for specific campaigns rather than bolted onto your main site.

Included

Payments & Proposals

Invoices, e-sign, text-to-pay

Send proposals and estimates with e-signatures, generate invoices with automatic payment reminders, collect via text-to-pay, and manage subscriptions and payment plans.

Grow & Market

Fill the top of the funnel
$597/mo

SEO & Local Search

Rank where your buyers search

Keyword research, rank tracking, technical site audits, backlink monitoring, competitor analysis, and local SEO automation — including visibility inside AI search results.

$297/mo

Google Business Profile

Own the map pack

Scheduled GBP posts, message handling, listing optimization, and profile scoring. For most local businesses this is the single highest-intent lead source there is.

$447/mo

Social Media Management

Every platform, one calendar

Scheduling and publishing across Facebook, Instagram, LinkedIn, X, TikTok, Pinterest, YouTube, and Google Business Profile — with per-platform copy and unified analytics.

$297/mo

Email Marketing

Broadcasts, drips, A/B tests

Campaign design, scheduled broadcasts, segmentation by behaviour and pipeline stage, subject-line A/B testing, and full deliverability setup with SPF, DKIM, and DMARC.

$247/mo

SMS Marketing

Compliant text campaigns

Promotional broadcasts and campaigns to your contact list, with full A2P 10DLC registration, consent capture, and opt-out handling so your messages actually get delivered.

$397/mo

Content & Blog

Articles that rank and convert

Researched, written, and published articles on optimized hosting — built around the questions your buyers actually search for, not generic filler.

Retain & Report

Turn customers into repeat revenue
Included

Review Engine

Automatic 5-star requests

Review requests trigger after every completed job. Unhappy responses route to you privately first. Reminders chase non-responders, and ratings are tracked over time.

Included

Reporting Dashboard

See what actually produced revenue

Every lead, call, and booking in one dashboard with source attribution — so you can finally answer what marketing actually brought in. Reports delivered automatically each month.

Included

Database Reactivation

Wake up your old list

Automated campaigns to dormant leads and past customers. Usually the cheapest revenue in the business — the list is already yours, it's just gone quiet.

$247/mo

Referral Programs

Track and reward word of mouth

Multi-tier referral programs with unique tracking links, automatic commission tracking, and payout management — so word of mouth becomes a channel you can measure.

$397/mo

Memberships & Courses

Sell content and programs

Course and membership portals with drip-scheduled content, video hosting, completion certificates, private communities, and subscription or payment-plan billing.

The architecture

One system, wired end to end

Most businesses have the pieces — a website, a phone, a spreadsheet, a booking link. What they don't have is anything connecting them. That gap is where the revenue leaks.

Leads arrive
Phone calls
Website forms
Text messages
Social DMs
Paid ads
Google search
The system
1Capture

Every channel lands in one inbox. Nothing gets lost between apps.

2Respond

Automatic reply within 60 seconds, day or night — text, email, or AI voice.

3Qualify & route

Scored, tagged, and dropped into the right pipeline stage automatically.

4Follow up

Nurture sequences keep working for weeks without anyone remembering.

Running 24/7 · No one has to remember anything
What you get
Booked appointments
Tracked pipeline
5-star reviews
Attributed revenue
Where you look

Your own dashboard, on your own domain. Your team never sees a third-party logo — because there isn't one.

Not sure which ones you need?

That's what the audit is for. We'll look at how leads reach you today and tell you which two or three would move the needle first — and which ones to skip.

Book a Free Audit

Every day without this costs you money.

The audit is free and takes 30 minutes. You'll leave knowing exactly where your leads are leaking — whether or not you work with us.

Book Your Free Audit